Communications Coordinator

Vancouver, WA

Full Time

Corporate

Entry Level

MacKay Sposito is seeking a proactive and detail-oriented Communications Coordinator to join our newly established Communications Department at a pivotal time in the company’s growth. Based in Vancouver, WA, this role offers a unique opportunity to help shape how our employees and stakeholders connect, engage, and stay informed across our expanding firm, including branch offices and subsidiaries.

As Communications Coordinator, you will support the Director of Communications and collaborate with departments across the company to craft, coordinate, and distribute key internal and external communications. This position plays a hands-on role in building communication tools, developing content, and contributing to clear, accurate message distribution and storytelling efforts that inform, inspire, and align our employees and partners with our mission, culture, and growth.

Key Responsibilities:

Internal Communications & Content Development

Draft and distribute internal messages, memos, updates, FAQs, and announcements to various audiences within the company.
Develop engaging content for Compass, our company intranet built on the Simpplr platform, including news, updates, employee features, and educational pieces.
Create compelling PowerPoint and Google Slides presentations, as well as visual assets for company-wide meetings, internal campaigns, and leadership communications.
Translate complex topics into visual formats such as infographics, flowcharts, timelines, and process diagrams to aid internal understanding.

Public Relations Support

Assist with PR activities using Agility PR, including building and maintaining media lists, tracking press coverage, and managing press release distribution and reporting.
Support media outreach efforts by coordinating responses to inquiries and developing follow-up communications.

Project Coordination & Administrative Support

Provide administrative support to the Director of Communications, including meeting coordination, tracking deliverables, and managing timelines.
Assist with scheduling and production coordination for internal video projects, including arranging logistics and coordinating with vendors or internal stakeholders.
Use ClickUp, our project management platform, to manage communication tasks, track progress, and ensure deadlines are met.

Mergers & Acquisitions Integration Support

Help draft and distribute communication materials related to new mergers or acquisitions, including internal announcements and external messaging.
Support rebranding activities by helping to convert acquired communication channels to MacKay Sposito-branded platforms and coordinating integration-related tasks.

Team Collaboration

Partner with the Website and Social Media Content Specialist to align messaging, ensure consistency across platforms, and support content planning efforts.
Maintain version control, consistency in tone and style, and adherence to brand guidelines across all communications materials.

Qualifications:

Bachelor’s degree in Communications, Marketing, Journalism, Public Relations, or a related field preferred.
2+ years of experience in a communications, marketing, or administrative role.
Strong written and verbal communication skills with exceptional attention to detail.
Proficiency in Adobe Creative Suite, especially InDesign, with the ability to create polished visual materials.
Experience with Microsoft Office and Google Workspace tools; comfort switching between platforms as needed.
Familiarity with Simpplr, ClickUp, or similar intranet and project management platforms is a plus.
Ability to transform complex or technical topics into clear, audience-friendly messaging and visuals.
Highly organized, capable of managing multiple priorities, and comfortable working in a fast-paced, evolving environment.

What We Offer:

A chance to be part of a purpose-driven, growing company at an exciting time of transformation.
The opportunity to help build and shape a new department from the ground up.
A collaborative, employee-focused culture where your ideas and contributions are valued.

Our Values:
At MacKay Sposito, we’re serious about our work, but we don’t take ourselves too seriously. We have a unique and diverse mix of employees who enjoy each other’s company. In addition to having first-rate technical skills, we search out people who are friendly, honest and dedicated to their work. We know work isn't only about who you work for, it is also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate to make great things possible.

We believe firmly in the principle of constructive candor – always telling the client everything they need to know to make fully informed decisions. By creating a positive, committed and supportive environment, we’re able to challenge our people to be the best that they can be, and to celebrate every success.

Who We Are:
With more than 50 years of experience, MacKay Sposito is a multidisciplinary firm based in Vancouver, Washington, specializing in public works, energy, and land development. Our passionate team focuses on building lasting relationships through quality work, creative design, and collaboration. We offer civil engineering, land surveying, environmental science and permitting, landscape architecture, and construction management and inspection services. With the addition of our subsidiary, Riparia Environmental, we now deliver a full suite of services from design and engineering to maintenance and environmental compliance. Together, we balance development with environmental stewardship and sustainability.

We encourage you to ask around about us. Do some digging. We’re confident that you’ll want to learn more. And we look forward to talking with you about a future with MacKay Sposito.

Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations.

The wage range for this position is $30.75 - $35.50/hour depending on experience.

Full time employees receive a well rounded benefit package including access to our company sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans as well as company paid Life Insurance, Short Term Disability, and Long Term Disability coverage. Employees are eligible to participate in our company 401k plan with up to a 4% match. Additionally, employees also receive paid vacation time, paid sick time, and 11 paid holidays. MacKay Sposito pays for expenses associated with licensure as well as annual profit sharing bonuses.

Employment requires passing a pre-employment background check and drug screen.

As a federal Contractor we participate in E-Verify and are proud to be an Equal Employment Opportunity Employer.

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