Project Coordinator

Vancouver, WA

Full Time

MacKay Sposito

Entry Level

Join the team that builds communities

At MacKay Sposito, we believe great people build great communities—and that starts with hiring the right talent. We’re seeking a proactive and highly organized Project Coordinator to join our Environmental Science and Permitting, Landscape Architectural, and Land Surveying teams in Vancouver, WA. In this critical role, you’ll primarily support these teams, with additional support duties across other areas by coordinating activities, managing documentation, and facilitating efficient communication among team members.

The ideal candidate is detail-oriented, customer service-focused, and thrives in a fast-paced, multitasking environment. We offer a comfortable and collaborative work environment. We’re serious about our work – but we’re serious about fun, too.

If you're ready to make an impact and grow your career with a collaborative and mission-driven firm, we’d love to connect with you.

Key Responsibilities:

Project Delivery: Learn MacKay Sposito’s project management systems and standards. Partner with project managers to ensure that all projects meet internal performance requirements in areas of documentation, communication, and quality control.
Project Setup and Closeout: Assist project managers create draft contact lists, coordinate internal quality reviews and approvals of Project Management Plans.
General Project Support: Assist project analysts and project managers with daily project needs as assigned, including the tracking of project progress, preparation of status reports and project write-ups, and assisting project managers with communicating updates to stakeholders.
ERP System Data Entry and Support: Utilize Vantagepoint database to enter data, develop reports, support team invoicing and the revenue forecasting process, and provide best practices for cross-functional teams.
Bring a continuous improvement mindset to proactively identify opportunities to increase project management support and improve team operating procedures to increase efficiency and effective communication.
Assist in managing necessary communications to clients, staff, and subconsultants with necessary project information.
Assist in the preparation and tracking of project proposals, scopes, schedules, and budgets
Maintain and update project documentation, including contracts, permits, submittals, RFIs, and change orders.
Organize and participate in project meetings, team events, prepare agendas, and take meeting minutes.
Support the preparation of project billing and invoicing.
Provide additional administrative support to Project Managers and project teams, such as calendar management, project reporting, email correspondence, travel, conference registrations, and other general administrative duties.

Qualifications:

A bachelor’s degree in business administration or equivalent experience is preferred but not required.
Minimum of four years of experience in project coordination or a similar role, preferably within the Architecture, Engineering, and Construction (AEC) industry.
Strong organizational and time-management skills with the ability to prioritize tasks.
Excellent verbal and written communication skills.
Proficiency in Google Office Suite (Docs, Sheets, Slides).
Must be proactive, self-motivated, able to multitask, prioritize, work both independently and in a team environment, and work under deadline pressures.
The ability to interface effectively and professionally with clients, consultants, and the community at large.

Why join the MacKay Sposito team?

A people-first culture - We are dedicated to our employees and their families. We want to do what’s best for them, and their well-being helps drive our business decisions.
An excellent reputation - Through our 50-year history, MacKay Sposito has built and maintained an excellent reputation in our community, and with our clients and business partners. You’ll be joining a team with a strong foundation and reputation that you can be proud to be part of.
A focus on community - MacKay Sposito works on a variety of projects from fish passage to road safety that have a lasting beneficial impact in our community. You’ll be proud to support this impactful work. As a firm, we supported a host of local organizations focusing on our community pillars of veterans and youth. Our team members serve in volunteer positions as commissioners, committee and board members, youth coaches, and participate across a broad range of initiatives

Our Values
At MacKay Sposito, we’re serious about our work, but we don’t take ourselves too seriously. We have a unique and diverse mix of employees who enjoy each other’s company. In addition to having first-rate technical skills, we search out people who are friendly, honest, and dedicated to their work. We know work isn't only about who you work for, it is also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate to make great things possible.

We believe firmly in the principle of constructive candor – always telling the client everything they need to know to make fully informed decisions. By creating a positive, committed, and supportive environment, we’re able to challenge our people to be the best that they can be, and to celebrate every success.

Who We Are
With more than 50 years of experience, MacKay Sposito is a multidisciplinary firm based in Vancouver, Washington, specializing in public works, energy, and land development. Our passionate team focuses on building lasting relationships through quality work, creative design, and collaboration. We offer civil engineering, land surveying, environmental science and permitting, landscape architecture, and construction management and inspection services. With the addition of our subsidiary, Riparia Environmental, we now deliver a full suite of services from design and engineering to maintenance and environmental compliance. Together, we balance development with environmental stewardship and sustainability.

We encourage you to ask around about us and do some digging. We’re confident that you’ll want to learn more, and we look forward to talking with you about a future with MacKay Sposito.

Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as various market and business considerations.

The wage range for this position is $31.00 - $40.00 per hour, depending on experience.

Full time employees receive a well rounded benefit package including access to our company sponsored Medical (including an HSA High Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans. We also offer 100% company paid Life Insurance, Short Term Disability, and Long Term Disability coverage. Employees are eligible to participate in our company’s 401k plan with up to a 4% match. Additionally, employees also receive paid vacation time, paid sick time, and 11 paid holidays and are able to participate in our employee ownership program. MacKay Sposito pays for expenses associated with licensure as well as annual profit sharing bonuses.

Employment requires passing a pre-employment background check and drug screen.

As a federal Contractor we participate in E-Verify and are proud to be an Equal Employment Opportunity Employer.

Open until filled.

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